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Office of the Provost
Perkins Grant Management
The money given to Colorado is distributed through the Colorado Community College System office. All system office regulations and policies around the Perkins Grant are listed in the administrator’s handbook.
Current CCD Local Plan
This document outlines our one-year and five-year strategic goals.
Current CCD Projects
This document outlines our currently funded projects.
Here, we’ve defined the performance metrics used by the federal and state regulators.
| Definitions | |
|---|---|
| Technical Skill Attainment | Numerator: Number of CTE concentrators who completed an approved CTE program during the reporting year. Denominator: Total CTE concentrators who completed an approved CTE reporting year. |
| Certificate or Degree | Numerator: Number of CTE concentrators who completed an approved CTE program during the reporting year. Denominator: Total CTE concentrators in approved CTE program during the reporting year. |
| Student Retention | Numerator: Number of CTE participants within the current reporting year who were participants in postsecondary education in the previous year and did not earn a certificate or degree in the previous reporting year. Denominator: Number of CTE participants in postsecondary education the previous reporting year who did not earn a certificate or degree in the previous reporting year. |
| Student Placement | Numerator: Number of previous-year CTE completers who were placed in employment, continuing education, or place in military service or apprenticeship program two quarters after the end of the academic reporting year. Denominator: Number of previous-year CTE completers from the previous reporting year (excluding those unemployed not seeking employment). |
| Non-Traditional Participation | Numerator: Number of all enrolled CTE participants from underrepresented gender groups who participated in a program that leads to employment in non-traditional fields during the reporting year. Denominator: Number of CTE participants who participated in a program that leads to employment in non-traditional fields during the reporting year. |
| Non-Traditional Completion | Numerator: Number of CTE completers from underrepresented gender groups who completed a program that leads to employment in non-traditional fields during the reporting year. Denominator: Number of CTE completers who completed a program that leads to employment in non-traditional fields during the reporting year. |
- Disposal of Perkins Equipment (Perkins-2)
- Grant Application Process (Perkins-1)
- Inventory of Perkins Equipment (Perkins-5)
- Management of Faculty/Staff funded with Perkins Funds (Perkins-6)
- Management of Hourly Employees funded with Perkins Funds (Perkins-3)
- Perkins Hourly Time Sheet (PRO-24)
- Perkins Project Proposal and Funding Request (PRO-27)
- Perkins VE 135 Reporting (Perkins-7)
- Purchasing of Equipment with Perkins Funds (Perkins-4)
Items in bold font are the deadlines for action items, and work should be done ahead of time to ensure you can meet the deadline. Items not in bold font are for your knowledge and awareness.
| January | February | March |
|---|---|---|
| Jan. 5 | Time & Effort Reports due to Fiscal | First Week of February | Meeting for CCCS CTE program review | First Week of March | Meeting for CCCS CTE program review |
| Jan. 15 | CCCS Perkins Voucher One Due | Feb. 5 | Time & Effort Reports due to Fiscal | Mar. 5 | Time & Effort Reports due to Fiscal |
| Last day of January | All Perkins Time & Effort Reports are due to the CTE Manager | Feb. 10 | CTEP Gateway changes from the previous month’s ASC meeting are completed | Mar. 10 | CTEP Gateway changes from the previous month’s ASC meeting are completed |
| Last Day of January | All Perkins Capital Expenses will have updated pricing submitted | Third Week of February | Annual Spring CTE meeting | Last Day of March | All Perkins Time & Effort Reports are due to the CTE Manager |
| All CTE Credentials will be completed within 60 days of receipt | Last Day of February | All Perkins Time & Effort Reports are due to the CTE Manager | All CTE credentials will be completed within 60 days of receipt |
| Last Day of February | All Perkins Capital Expense PRs are submitted | ||
| All CTE Credentials will be completed within 60 days of receipt |
| April | May | June |
|---|---|---|
| Apr. 1 | Perkins indirect cost submission due | First Week in May | Meeting with next year's CCCS CTE program review cohort | June 5 | Time & Effort reports due to Fiscal |
| All Month | Physical Inventory of all Perkins equipment conducted | First Week in May | Voting on Perkins Grant submissions | June 10 | Perkins Grant is submitted. Parties have ten days to sign |
| First Week of April | Meeting for CCCS CTE program review | May 5 | Time & Effort Reports due to Fiscal | June 20 | All signatures are inputted |
| Apr. 5 | Time & Effort Reports due to Fiscal | May 15 | CCCS Perkins Voucher Two due | Last Day in June | All Perkins Time & Effort Reports are due to the CTE Manager |
| Second Week in April | Annual CTE Grant Application Workshop Meeting | Last Day in May | All Perkins Time & Effort Reports are due to the CTE Manager | June 30 | Perkins grant due |
| Apr. 10 | CTEP Gateway changes from the previous month's ASC meeting are completed | All CTE Credentials will be completed within 60 days of receipt | All CTE Credentials will be completed within 60 days of receipt |
| Last Day in April | All Perkins Time & Effort Reports are due to the CTE Manager | ||
| All CTE Credentials will be completed within 60 days of receipt |
| July | August | September |
|---|---|---|
| Perkins provisionally approved. Non-Captial expenses must be purchased before Oct. 31. | Perkins provisionally approved. Non-Captial expenses must be purchased before Oct. 31. | Perkins provisionally approved. Non-Captial expenses must be purchased before Oct. 31. |
| July 5 | Time & Effort Reports due to Fiscal | Aug. 5 | Time & Effort Reports due to Fiscal | Sept. 5 | Time & Effort Reports due to Fiscal |
| Last Day in July | All Perkins Time & Effort Reports are due to the CTE Manager | Second Week in August | Training on budget responsibility and changes in current year's administrative handbook | Sept. 10 | All Program Review meeting invites sent to participants |
| July 31 | VE-135 Data on our post-secondary faculty due | Aug. 20 | Schedule for all Perkins meetings for the year is sent out. | Sept. 10 | CTEP Gateway changes from the previous month's ASC meeting are completed |
| All CTE Credentials will be completed within 60 days of receipt | Last Day in August | All Perkins Time & Effort Reports are due to the CTE Manager | Last Day in September | All Perkins Time & Effort Reports are due to the CTE Manager |
| Aug. 31 | CCCS Perkins Vouchers Three & Four due | All CTE Credentials will be completed within 60 days of receipt | |
| All CTE Credentials will be completed within 60 days of receipt |
| October | November | December |
|---|---|---|
| Perkins provisionally approved. Non-Captial expenses must be purchased before Oct. 31. | Nov. 5 | Time & Effort Reports due to Fiscal | Dec. 3 | All Perkins Capital Purchasers will be told to update their purchasing price |
| Oct. 5 | Time & Effort Reports due to Fiscal | Nov. 10 | CTEP Gateway changes from the previous month's ASC meeting are completed | Dec. 5 | Time & Effort Reports due to Fiscal |
| Second Week in October | Fall CTE Perkins meeting | Last Day in November | All Perkins Time & Effort Reports are due to the CTE Manager | Dec. 10 | CTEP Gateway changes from the previous month's ASC meeting are completed |
| Oct. 10 | CTEP Gateway changes from the previous month's ASC meeting are completed | All CTE Credentials will be completed within 60 days of receipt | Last Day in December | All Perkins Time & Effort Reports are due to the CTE Manager |
| Last Day in October | All Perkins Time & Effort Reports are due to the CTE Manager | All CTE Credentials will be completed within 60 days of receipt | |
| All CTE Credentials will be completed within 60 days of receipt |